Job Description
Office Manager (Preferred Accounting Experience) Location: Irvine, CA
About Momentum Senior Living: Momentum Senior Living is a mission-driven organization committed to providing exceptional care, service, and support for seniors across our communities in California, Illinois, Florida, and Pennsylvania. Our corporate office, located in Irvine, CA, supports a team of experienced leaders who are dedicated to operational excellence and compassionate service.
We are seeking a highly organized, tech-savvy, and resourceful Office Manager to join our Irvine-based corporate team. This position plays a vital role in maintaining smooth office operations, supporting our executive leadership team, and contributing to company-wide administrative efficiency.
Key Responsibilities: Office Operations & Support
- Oversee daily office operations for a corporate team of 10+ staff members.
- Order and manage office supplies, equipment, and vendor relationships.
- Coordinate facility maintenance, repairs, and service providers.
- Credit Card reconciliation and expense tracking.
- Assist the accounting team with Accounts Payable (AP) tasks, such as invoice processing and payment entry.
- Provide backup support for Accounts Receivable (AR), including applying payments, generating statements, and assisting with reconciliations when needed.
- Serve as a backup to staff accountants during absences or high-volume periods.
Administrative & Executive Assistance
- Provide direct administrative support to C-suite executives (CEO, COO, CFO, CHRO), including managing calendars, coordinating meetings, arranging travel, and preparing expense reports.
- Prepare internal communications, reports, and meeting materials.
Presentation & Communications Support
- Assist in preparing visually appealing presentations using PowerPoint, Canva, and other digital tools.
- Create internal memos, flyers, and communication materials for office-wide initiatives and events.
- Support planning and logistics for leadership meetings and employee engagement events.
Technology & Software Proficiency
- Maintain strong working knowledge of Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Confidently use Canva and other presentation or graphic design tools to support internal communications.
- Collaborate with HR, IT, and Operations teams on corporate projects requiring administrative coordination.
Benefits: - Competitive salary
- Medical, dental, and vision insurance
- 401(k) with company match
- Paid time off and 6 holidays
- A collaborative and values-driven corporate culture
Requirements
Requirements Qualifications:
- 3+ years of experience in an supporting an office as an Executive Assistant, or high-level administrative support role.
- Proficient in Microsoft Office Suite, with emphasis on Outlook, Excel, Word, and PowerPoint.
- Skilled in Canva and similar presentation or communication design platforms.
- Bachelor's degree in accounting, Finance, Business Administration, or related field, or associate degree with 3-5 years of property management accounting experience.
- High attention to detail, with ability to prioritize and manage multiple tasks independently.
- Professional, friendly, and solution-oriented demeanor.
- Ability to handle sensitive and confidential information with discretion.
Preferred Qualifications:
- Experience supporting C-suite or executive leadership.
- Experience in healthcare, senior living, or professional services preferred.
- Basic accounting knowledge, including experience with AP/AR processes and reconciliations.
Salary Description
70000
Job Tags
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