Job Description

Job Description

Job Title: Executive Assistant

Job Type: Full - Time

Location: Hybrid - must be based in Austin, Texas

Overview:

Our Client is looking for an Executive Assistant to support their CEO/Founder and help lead the charge in their mission to shift the paradigm and change the industry. As the EA to the CEO, you will be a part of something extraordinary. The CEO leads an elite organization - they choose the hard problems and provide their clients with the Ultimate Experience and this role is a key support to making that a reality.

Our client is a high-growth, multi-family office wealth advisory firm serving visionary entrepreneurs, serial business builders, and ultra-high net-worth families. Our client don't want vanilla. They want sophisticated strategy, trusted partnership, and transformative outcomes.

What's In It For You?

• Final Compensation $75,000 - $85,000 based on factors such as experience and skills.
• Austin-Based 100% Remote Firm, Unlimited PTO: As an essential part of the CEO's team, you'll welcome the chance to partner in person but will have the room to fit it to your life.
• Strong Earnings Potential & Comprehensive Benefits: Competitive pay. Health, 401(k) match, and all the essentials to take care of you and your family.
• Mission-Driven Environment: They're not here to be average. They're here to build something extraordinary—and they're all in. Including giving back to their community.

What You'll Do:

• Executive Calendar Management: Manage the CEO's schedule with precision to ensure maximum productivity is achieved. You will be responsible for optimizing meetings, calls, and tasks. You are also comfortable coordinating between professional and personal commitments.
• Travel Logistics & Coordination: Ensure a smooth and efficient itinerary including, coordinating travel and ensuring their CEO is fully prepped prior to meetings and engagements. You'll step in as needed for last minute, urgent needs or rescheduling.
• Client & Community Relations: Interact with ultra-high net-worth clients, Entrepreneurs, and representatives for community and industry groups/events. You'll be comfortable doing pre-meeting preps and setting up speaking engagements.

What We're Looking For:

• Strong Organization Skills & Detail-Oriented Habits: Details matter and you know that. You don't let things slip through the cracks and use systems and processes to stay organized.
• Executive Presence: You're clear when communicating with stakeholders, business owners, and senior executives. You know how to build trust, represent an elite brand, and can hold your own in high-stakes conversations.
• Bias Toward Action: You thrive in dynamic environments, juggle multiple priorities with ease, and show up ready to move things forward. You've built, scaled, or helped deploy programs or initiatives—and have the results to show for it.
• Credentials to Back You Up: You've proven yourself to be an indispensable right-hand-aid to executives - preferably within the financial services industry and for multiple years of service at a time. You've put in the work and aren't shy about putting in the extra hours to go above and beyond.
• Tech-Savvy: You embrace technology to help you be more efficient. You're proficient in the Microsoft Suite (Office, Outlook, 365, etc.) and are familiar with tools like Calendly.

Why Join?

Our client believes financial planning can change lives—not just for clients, but for the team bold enough to do it differently. If you're ready to be challenged, mentored, and rewarded for doing the best work of your career, let's talk.

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