Job Description

Job Description

Job Description

Salary:

This Event Coordinator (Lifestyle Director) position will work within a community located in Richmond, TX. This role is responsible for planning, promoting, and executing a robust annual calendar of special events, activities, and programs based on residents interests. The Lifestyle Director will build partnerships with local businesses, seek sponsorships, organize volunteers, oversee the scheduling of facilities, edit community newsletter, manage the annual activities budget, and serve as a resource to community residents. The Lifestyle Director works both independently and effectively with customers and other staff to achieve and maintain the excellence standards set forth by the company.

Qualified candidates must be able to work full-time hours that are flexible and will include occasional nights, weekends, and holidays. As the preparation and implementation of activities may take place outdoors, candidates must also be able to work outdoors in various weather conditions, stand for extended periods of time, and will be required to repetitively lift and move up to 25 lbs. i.e. room setups, room breakdowns, and cleaning of event space.

Qualified candidates must be self-motivated and able to work effectively with a board of directors, a committee of homeowners, and property management.

All prospective employees must pass a pre-employment drug screen and background check.

Qualifications

Education:

• Bachelors Degree required

Experience:

• 1-3 years experience in event planning or any equivalent combination of education and experience
• Minimum of 2 years supervisory or management experience preferred

Other Requirements:

• Proficient in Excel, Word, PowerPoint, Outlook, Internet, and other presentation applications
• Excellent written and verbal communication skills and organizational skills
• Ability to multi-task, work independently and with a team, and perform detail-oriented functions

Responsibilities

• Plan and organize programs, events, and activities best-utilizing community amenities based on residents interests
• Develop an accurate, realistic, timely, and fiscally sound budget with board approval
• Work with the HOA to address residential questions and concerns
• Market the community events through a newsletter, social media, community website, signage, and other resources available
• Attend and present management reports at HOA or board meetings
• Lead clean and safe events so all attendees feel comfortable and enjoy the activities offered
• Develop a strategy to increase resident participation in community events and amenities
• Purchase items needed for planned events within budget (concessions, prizes, vendors, etc.)
• Submit updates for website and print materials
• Develop relationships with local businesses
• Create and implement sponsorship opportunities for local businesses
• Establish and maintain a social media presence
• Work with the community property management team
• Develop professional relationships with current residents
• Maintain an inventory of event equipment and supplies
• Increase the e-mail/communication databases to be used to communicate lifestyle events and activities
• Submit monthly reports highlighting events, programs, staffing, marketing, and facilities
• General oversight of the facilities and communicate any facility needs to property management
• Oversee the Preventative Maintenance/Repairs on the fitness center equipment

Communication:

• Ability to read and write English
• Excellent written and verbal communication skills
• Ability to effectively communicate and work in a team environment
• Ability to pro-actively and effectively present ideas and information through oral and written communication

Adaptability:

• Ability to react quickly to changes
• Ability to quickly re-prioritize tasks to meet immediate needs of the community

Initiative:

• Suggests, develops and improves current work processes
• Accomplishes tasks by being a self-starter
• Willing to assist others when his/her tasks are complete
• Contributes ideas to improve current processes
• Ability to recognize and solve problems; must-see problems as opportunities

Interpersonal:

• Ability to establish and maintain effective working relationships with a diverse group of co-workers, residents and vendors
• Ability to be goal-directed, honest, and live with enthusiasm
• Contributes to a positive working environment

Organization:

• Skilled in planning, organizing resources, and establishing priorities for work assignments for optimum results
• Excellent organizational skills
• Able to handle multiple projects

Quality of Work:

• Able to be consistently accurate
• Able to follow tasks to completion in a timely manner without sacrificing quality

Other Preferred Skills:

• Great attitude, ability to have fun, and interest in building a strong culture and high performing team
• Assertiveness
• Resourcefulness
• Likes to be challenged

Physical Demands / Work Environment

Physical Demands:

• While performing the duties of this job, the employee is regularly required to sit and use hands to finger, handle or touch objects, tools or controls. The employee frequently is required to talk or hear. The employee is often required to stand, walk, reach above the shoulders, stoop, kneel, or crouch. The employee must lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus

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