Job Description
Keep Projects Running Smoothly - Become a Construction Administrative Assistant at RMC Facilities Services, Inc.! Position Title: Construction Administrative Assistant
Company Name: RMC Facilities Services, Inc.
Pay Range: $25-$30 per hour, depending on experience
Job Overview RMC Facilities Services, Inc. is seeking a proactive and detail-oriented Construction Administrative Assistant to support our growing team. This full-time role is perfect for someone who thrives in a fast-paced environment and enjoys juggling a variety of tasks-from coordinating meetings to managing construction documentation. You'll play a vital role in supporting multiple supervisors on commercial construction projects across Southern California, helping ensure everything runs efficiently behind the scenes.
Who We Are RMC Facilities Services, Inc. is a full-service general contractor with over 50 years of experience serving the Southern California region. As a Certified Women Business Enterprise (WBE), we take pride in delivering high-quality tenant improvements, commercial buildouts, and facilities management services. Our culture is team-driven, people-first, and focused on delivering excellence in everything we do. We offer competitive pay, comprehensive benefits, and a supportive environment where your contributions matter.
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Key Responsibilities - Answer and screen incoming phone calls with professionalism
- Greet and assist visitors with a positive, helpful attitude
- Maintain organized electronic and paper filing systems
- Accept and distribute mail and incoming packages
- Prepare small outbound shipments as needed
- Perform office supply inventory and restocking
- Request and track insurance certificates from subcontractors
- Coordinate meetings, schedules, and occasional special projects
- Provide administrative support across multiple construction projects
- Communicate effectively with clients, subcontractors, engineers, and project managers
- Handle confidential information with discretion
- Support accounting and document management tasks as needed
Qualifications - Proficient in Microsoft Office Suite (Outlook, Word, Excel, etc.)
- Strong computer literacy and ability to learn new systems quickly
- Detail-oriented, organized, and self-motivated
- Excellent verbal and written communication skills
- Prior administrative or receptionist experience required
- Ability to multitask and manage time effectively in a deadline-driven environment
- Must pass a background check and pre-employment drug screening
Preferred Qualifications - Previous experience in the construction industry
- Basic accounting knowledge (A/P and A/R experience a plus)
Benefits - Medical, Dental, and Vision Insurance
- Life Insurance and Disability Coverage Options
- Safe Harbor 401(k) Retirement Plan
- Paid Time Off - vacation, sick leave, and holidays
- Bi-Weekly Pay Cycle
- Annual Bonus Eligibility (based on company performance)
- Company Events and Performance Incentives
Schedule - Full-Time - Monday through Friday
- Standard office hours with occasional flexibility based on project demands
Location - Based at our Southern California office with potential support to multiple job sites or remote teams as needed
Equal Employment Opportunity We are proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other legally protected status.
A background check will be completed as part of the onboarding process, in compliance with applicable laws.
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Job Tags
Bi-weekly pay, Hourly pay, Full time, For contractors, For subcontractor, Work at office, Remote work, Monday to Friday,