Job Description

Job Description

Job Description

Description:

The Position:

The ideal candidate will be responsible for the timely and accurate research, coding, and processing of financial accounting data for payables and receivables. It is essential that the candidate brings strong organizational and communication skills, as well as a drive for accuracy, efficiency, and dependability.

Responsibilities:

• Ensures all vendor and customer invoices have proper approvals prior to processing
• Accountable for all Accounts Payable and Accounts Receivable deadlines and works closely with the Accounting Manager and other staff to ensure those deadlines are met
• Maintains a positive and friendly attitude with all customer and vendors; has the knowledge to handle all situations with professionalism and confidence
• Responsible for collecting, tracking, and maintaining up to date vendor and customer information, with current contact and payment information, and any related documents
• Maintain complete records of electronic documents and an organized electronic filing system
• Perform month-end and year-end financial close activities within required deadlines as assigned
• Reconcile balance sheet accounts monthly including recording journal entries to the general ledger as assigned
• Actively seek out and implement accounting-related process improvements
• Reconcile and record employee expense reports, ensuring all reports have proper approval and billable expenses have been properly recorded and billed to customers

Accounts Payable:

• Processes vendor invoices as received, accurately entering all data into Company accounting systems
• Verifies vendor invoices are billed and coded accurately to job and period according to project documentation
• Creates vendor profiles and communicates with vendors, if required documentation not received
• Process AP payments as assigned, for review and approval by the Accounting Manager & the Controller
• Proactively communicates with vendors and Company contacts when payments are not processed within terms
• Promptly answers all vendor inquiries with accurate information

Accounts Receivable:

• Process daily cash receipts and ensure payments are recorded and coded accurately to job and bank accounts according to Company policy. This includes processing/posting of daily remote deposits, ACH and wire transfers
• Processes customer invoices as assigned, accurately entering all data into Company accounting systems
• Verifies customer invoices are billed and coded accurately to job according to project documentation and customer requirements
• Actively monitors accounts receivable collections and effectively communicates with customers and Company client team
• Communicates and Problem Solves when questions/issues are initiated from other departments

Qualifications:

• Associate/Bachelors Degree preferred in Business, Finance, or Accounting, or equivalent education and experience
• 5 years prior Accounts Payable and Accounts Receivable experience
• Proficient in Microsoft Excel
• Broad knowledge of general ledger accounting, monthly close and reporting, A/R and A/P
• Strong attention to detail, analytical, effective communicator and problem-solving skills

Note: This job description is not intended to be exhaustive in every respect, but rather to clearly define the fundamental purpose, responsibilities and dimensions for the role. Therefore, this job description does not describe any individual role holder. In addition to the contents of this job description, employees are expected to undertake all other reasonable and related tasks allocated by their line manager.

The Company is committed to providing equal employment opportunities for all employees and applicants for employment. The Company does not discriminate in employment opportunity or practices on the grounds of gender, race, religion or belief, age, disability, sexual orientation, gender identity, protected veteran status, or any other characteristic protected by national laws under which the Company operates.

In the instance that the position will involve having access to items and technical data that may be controlled under U.S. export laws and regulations ("U.S. Export Control Laws"), including but not limited to the Export Administration Regulations ("EAR") and the International Traffic in Arms Regulations ("ITAR"). To comply with the U.S. Export Control Laws, and in conjunction with the review of candidates for those positions within G&H that may present access to export-controlled technical data, G&H must assess whether candidates are "U.S. persons" as defined under the EAR (15 C.F.R. Part 772) and the ITAR (22 C.F.R. § 120.15). Certain questions asked during the application process are intended to assess this and will be used for evaluation purposes only. Failure to provide the necessary information in this regard will result in our inability to consider you further for this position.

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